New students accepted for the subsequent fall semester are required to submit a deposit by May 1st of each year, which becomes non-refundable after May 1st. Statements are electronically uploaded to student’s portals 30 days prior to the due date and notified at their Mitchell College email account. New students will receive their first statement electronically in their student portal. Fall semester balances must be paid in full, or be on a payment plan by July 1st. Spring semester balances must be paid in full, or be on a payment plan by January 1st.

Part-time students and MiniMester courses are required to pay at the time of registration.

Failing to receive an email bill notification does not absolve the student of the responsibility of payment by the due date. Students have 24/7 access to view any term fee bill through accessing their student account.

Failure to Pay Fee Bill by Published Deadline

Students who fail to pay their bill on time or fail to make their monthly payments on an approved payment plan will be placed on a Bursar Hold. Students assigned to on-campus College housing who have a Bursar Hold on their account will not be able to pick up their residence keys, move into their assigned residence, or be allowed access into on-campus residences. Bursar Holds will also prevent students from registering in classes for a future term until all current term charges have been paid in full.

Additionally, students will not receive their diploma until the account has been satisfied and Bursar Hold resolved. Students will be responsible for all attorney’s fees and other costs necessary for the collection of any unpaid balance.

Refunds

Enrolled students with a credit balance on their account may be eligible for a refund. Credits resulting from a Parent Plus loan will be refunded directly to the parent, unless written authorization is received directing the refund to the student. Refunds will be processed within two weeks from the time the credit is generated on the student’s account. Checks are made available at the Business Office during designated bursar hours or mailed to the home address on file.

Withdrawal and Refund Policy

Tuition and fees are cancelled in full if a student officially withdraws from the College prior to the start of classes. Withdrawal during the academic term shall entitle a student to a credit for a portion of tuition, room and/or board and learning resource fees based on the below-referenced schedule and refunded if applicable.

To withdraw officially from the College, a student must meet with an academic advisor. The purpose of this meeting is not to question the student’s decision but rather to make sure that all options have been explored and that the best possible resolution of the circumstances is achieved.

Once a determination has been made that a withdrawal is the best course for a student to follow, the academic advisor will generate an electronic Withdrawal Form which is sent to necessary campus offices and the student’s faculty. This form officially notifies specific administrative offices that the student will be ending his/her attendance at Mitchell for that semester. This notice will also allow the Registrar’s Office to convert the final grades for all of the student’s courses to “W”.
It is the student’s responsibility to understand in advance of the request, the implications (including financial) in withdrawing.

The intent of our refund policy is to protect the financial interest of the College, a nonprofit institution, to ensure the facilities will be used by students who genuinely seek a college education, to protect the financial rights of the students, and to meet legal requirements.

Full-Time and Part-Time Students

(Winter and Summer Session students, or Adult Certificate Programs, see below.)

The College’s refund policy will adhere to the following schedule with the exception of Title IV Financial Aid Funding:

• Withdrawal from Mitchell College shall entitle a student to a refund of tuition, room and/or board and learning resource fees (if applicable) based on the above-referenced schedule.
• Enrollment period is defined as the first day of classes to the last day of final exams within a semester.
• When a student receives Federal Title IV aid and completely withdraws from the college during a semester, the college must calculate the amount of the Title IV that the student earned as of the withdrawal date. Federal Title IV funds include Federal Pell Grants, Federal Direct Stafford Loan, Federal Supplemental Education Opportunity Grant, Federal Perkins Loan, Federal Parent PLUS Loan and other grant or loan assistance authorized by the Title IV of the Higher Education Act, as amended. A Title IV schedule is used to determine the amount of funds a student has earned at the time of withdrawal up through the 60% point in the enrollment period. After the 60% point in the enrollment period, a student has earned 100% of the Title IV funds; therefore, no Title IV funds are returned. Unearned portion of Title IV funds must be returned by the college to the federal government no later than 45 days from the determined date of a student’s withdrawal. Students will be notified of any balance owed to the college as a result of the refund calculation.
• If a student was awarded a MVP Scholarship and it has not been earned, the award will be reversed and the amount owed will be the student’s responsibility.
• Institutional aid will be calculated using Mitchell College’s refund policy.
• All other outside grants and scholarships will be refunded based on the guidelines of the grantors.
• Registration fees are not refundable unless Mitchell College cancels a course.
• Charges for other fees, such as library fees or parking tickets are not eligible for refund. Group health insurance is not eligible for pro rata withdrawal credit or tuition withdrawal credit.

Winter and Summer Session Students, Adult Certificate Programs

• Before the first day of classes — 100%
• During Add/Drop Period (2 days) — 80%
• After Add/Drop Period (2 days) — 0%

Degree Completion/Professional Studies Program

• Before the first day of class — 100%
• During Add/Drop Period (6 days) — 80%
• After Add/Drop Period — 0%

Title IV Refunds

1. Unsubsidized Federal Direct Stafford Loans
2. Subsidized Federal Direct Stafford Loans
3. Federal Direct PLUS Loans
4. Federal Pell Grants
5. Iraq and Afghanistan Service Grants
6. FSEOG

Thames at Mitchell College Student Refund Policy

The College’s refund policy will adhere to the following schedule per session:

• Enrollment period is defined as the first day of classes to the last day of final exams within a session.
• The college participates in alternative loan programs. These are private loans that are based on credit worthiness and income. Funds received from these loans will be returned to the borrower according to the schedule above.
• Outside grants and scholarships will be refunded based on the guidelines of the grantors.
• Any charges for other fees, such as library fees, parking tickets are not eligible for refund. Group health insurance is not eligible for pro rata withdrawal credit or tuition withdrawal credit.
• Students will be responsible for all attorney fees and other costs necessary for the collection of any unpaid balance.
• Any remaining balance due Mitchell College must be paid before a transcript is issued.

Procedure

Refunds are initiated when a student has officially withdrawn from Thames at Mitchell College. If the college determines that the student did not begin the withdrawal process due to illness, accident, or other circumstances beyond the student’s control, the College may determine the appropriate withdrawal date.

In the course of a student’s enrollment at Mitchell, it may become necessary for him or her to discontinue participation in all classes during a given semester and leave the College for the remainder of that term. To ensure that a student does not receive grades of “F” on all courses in progress, it is important to withdraw officially from the College.

A student may officially withdraw from the College anytime during the semester up until Noon on the last full day of classes prior to the start of the Final Exam period. The Bursar’s Office maintains a chart of refund amounts associated with the date of withdrawal. It is the student’s responsibility to understand in advance of the request, the implications (including financial) in withdrawing.

To withdraw officially from the College, a student must meet with an academic advisor. The  purpose of this meeting is not to question the student’s decision but rather to make sure that all options have been explored and that the best possible resolution of the circumstances is achieved.

Once a determination has been made that a withdrawal is the best course for a student to follow, the academic advisor will generate an electronic Withdrawal Form which is sent to necessary campus offices and the student’s faculty. This form officially notifies specific administrative offices that the student will be ending his/her attendance at Mitchell for that semester. This notice will also allow the Registrar’s Office to convert the final grades for all of the student’s courses to “W”.